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Gifts and Entertainment
Hosted or Installed Software StarCompliance offers you the option of installing the software behind your firewall or hosting with StarCompliance in our Tier 3 data center. Either way, you receive your own instance of the software and dedicated database, configured with your specific policies and procedures. A StarCompliance Business Analyst and Relationship Manager work with you to ensure that the system is configured to meet your unique requirements and continues to work efficiently following implementation.
Automate Logging of Gifts and Entertainment Eliminate the need to maintain manual, paper-based records and allow employees to pre-clear and report gifts and entertainment, ensuring that behavior does not violate your conflicts of interest standards.
Automate Attestations All gifts and entertainment given or received by an employee during a period are automatically attached to a fully configurable form to be confirmed and submitted by the employee. The review and approval workflow by management and compliance for submitted attestations is fully configurable to ensure processing efiiciency and prevent violations of external regulations and internal policies.
Surveillance Capabilities Run STAR's Rules Engine in scheduled mode to apply surveillance definitions for background monitoring of employee gifts and entertainment activity and identify suspicious activity. Target high-risk employees, employee groups, or external contacts. Cases are automatically raised for suspicious activities that may violate your Code of Ethics and allows compliance to start an investigation.
Manage Exposure to Governmental Regulations Utilize STAR's powerful Rules Engine to help ensure employees are following documented policies and procedures and thus allow your firm to manage exposure to regulations such as the UK Bribery Act, the US Foreign Corrupt Practices Act, and conflict of interest rules as set forth by section 206 of the Securities Act of 1940 and FINRA rule 3220, formerly NASD 3060.
Business Rules STAR's Rules Engine is driven by rules that can contain complex combinations of guidelines and thresholds to check gifts and entertainment activity, together with multiple application criteria for specific business unit, job title, and location. Rules can be created to limit gifts and entertainment with corporations, unions, and foreign countries and entities.
Data Aggregation and Reporting Aggregate amounts are reported for individuals, business entities, and locations. StarCompliance works with you at implementation to pull data and calculated field values from the database and ensure your reporting requirements for gift and entertainment activities are fulfilled. Build graphically-rich interactive Charts driven by gift and entertainment data held in STAR and embed Charts in your Reports. All Reports can be exported to Excel for wider distribution.
Workflow Exploit STAR's highly-configurable and flexible workflow management features to implement automated review and approval processes for gifts and entertainment declarations. Workflow can be tailored to the level of gifting, position in the organization, or type of gift or entertainment given or received.
Internal System Integration Link the Gifts and Entertainment module to your HR system or your contact management system. StarCompliance has 12 years of experience linking these systems for the largest and most complex financial services firms.
Prevent violations of federal, state, or municipal regulatory guidelines for political contributions and mitigate 'pay to play' risk, where contract awards are illegally influenced by investment services.
Outside Business Activity
Ensure all employee outside business activity is fully disclosed and comprehensively reviewed to prevent conflicts of interests from arising.
Documents and Certifications
Deploy a set of purpose-built documents to gather and collate essential employee documents and certifications to meet compliance requirements